When looking for conference rooms you need to be sure to do your homework. When you hold any meeting or conference its essential to ensure that the image of the company will be well maintained and that your attendees leave the event with only positive thoughts about your business. If you fail to ensure you have chosen the right venue you will be left with disgruntled guests and the impact on your business could be detrimental. At Carrington Business Park (www.carringtonbusinesspark.co.uk) we have a range of smart conference rooms with a wide range of facilities to choose from should you need them. If you have a conference to plan, then use our handy checklist to ensure it is a resounding success!
A Great Location
Choosing a good location is one of the most important considerations to make when renting conference facilities. It needs to be somewhere that is easily accessed by your attendees by a range of transport networks and it should be easy to find. There is nothing worse than your guests arriving late and flustered because your conference room is hidden way off the beaten track. To get your conference off to the best start choose a venue that is close to motorway and rail networks, and also check there are adequate hotel facilities in the area if people are travelling a distance. A city like Manchester is well connected to transport links and will offer your guests a wide range of places to stay.
The type of conference will influence the type of facilities you require; however, most conferences will need a level of technical equipment for projecting presentations and if there is a training element you may require separate meeting rooms for break-out sessions. Think carefully about the facilities you will require and ensure that your chosen venue can deliver.
Good Car Parking Facilities
When looking at the location you also need to consider car parking facilities. Many attendees will travel to the venue by car and if car parking is easy and stress-free your conference will get off to a good start. Make sure you supply clear directions to the car park area and let people know in advance if there is a charge for parking.
When booking your conference room consider the maximum capacity required. You need to be sure that you can accommodate all your guests without them feeling crammed in so double check there is adequate space.
Regardless of how long your conference is, you’ll need to offer adequate refreshments. If it is an all-day event the venue will need to provide tea and coffee as an absolute minimum. However, it is best to find a venue with quality catering facilities with someone on hand to refill empty pots.
Finding the right venue can be a difficult task but with the right planning and an experienced team to help you, your event will run without a hitch. Contact our conference team at Carrington Business Park (www.carringtonbusinesspark.co.uk) on 0161 776 400 or email at firstname.lastname@example.org for more information.