Here at Carrington Business Park (www.carringtonbusinesspark.co.uk) we have many years of experience providing conference facilities in Manchester. Conferences can be a powerful platform for businesses of all shapes and sizes to engage with staff, suppliers, customers and prospects. You can significantly increase the effectiveness of the conference by setting the room effectively.
Out step-by-step guide will ensure your attendees get the most out of your conference and you achieve your goals.
Check the room before you start planning
Take time to walk around the chosen conference room to get an understanding of the space available to you. Look out for electrical points so you know the best place to position electrical equipment such as projectors and screens. Be careful to minimise the risk of wiring on the floor which could become a tripping hazard as people walk to their seats. At Carrington Business Park we’ll set up projectors for you ensuring wires are well hidden.
Also understand the capacity of the room. Is it big enough to seat your attendees comfortably? The size and layout of the room will also determine the set up of chairs and tables. Will everyone be able to see visual aids? Will people at the back be able to hear the speaker?
Consider the seating layout
If you are holding a large conference then a theatre-style layout may be more effective. However if you have 20 people or less a U-shape set up is more intimate and can be encourage attendees to engage better with the speaker. For smaller audiences a large conference table can be used but always make sure the person furthest away will be able to hear well.
Refreshments and Breaks
It’s important to always provide plenty of breaks and refreshments if you want to hold your audience’s attention for any given time. It can be a good idea to make water readily available on the tables – this can discourage people getting up while you are in mid-flow which can be distracting for you and others.
Always check out what the catering facilities are at your venue. At Carrington Business Park we can provide food and refreshments at intervals throughout the day. Whether you want tea and coffee or something more substantial, our catering team are on hand to make sure your audience feel welcomed.
At Carrington Business Park (www.carringtonbusinesspark.co.uk) we offer a wide range of conference facilities in Manchester. If you are unsure about the size of room required then speak to us and we’ll be happy to help on 0161 776 400 or email firstname.lastname@example.org.