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When looking for conference rooms you need to be sure to do your homework. When you hold any meeting or conference its essential to ensure that the image of the company will be well maintained and that your attendees leave the event with only positive thoughts about your business. If you fail to ensure you have chosen the right venue you will be left with disgruntled guests and the impact on your business could be detrimental. At Carrington Business Park (www.carringtonbusinesspark.co.uk) we have a range of smart conference rooms with a wide range of facilities to choose from should you need them. If you have a conference to plan, then use our handy checklist to ensure it is a resounding success!
A Great Location
Choosing a good location is one of the most important considerations to make when renting conference facilities. It needs to be somewhere that is easily accessed by your attendees by a range of transport networks and it should be easy to find. There is nothing worse than your guests arriving late and flustered because your conference room is hidden way off the beaten track. To get your conference off to the best start choose a venue that is close to motorway and rail networks, and also check there are adequate hotel facilities in the area if people are travelling a distance. A city like Manchester is well connected to transport links and will offer your guests a wide range of places to stay.
The type of conference will influence the type of facilities you require; however, most conferences will need a level of technical equipment for projecting presentations and if there is a training element you may require separate meeting rooms for break-out sessions. Think carefully about the facilities you will require and ensure that your chosen venue can deliver.
Good Car Parking Facilities
When looking at the location you also need to consider car parking facilities. Many attendees will travel to the venue by car and if car parking is easy and stress-free your conference will get off to a good start. Make sure you supply clear directions to the car park area and let people know in advance if there is a charge for parking.
When booking your conference room consider the maximum capacity required. You need to be sure that you can accommodate all your guests without them feeling crammed in so double check there is adequate space.
Regardless of how long your conference is, you’ll need to offer adequate refreshments. If it is an all-day event the venue will need to provide tea and coffee as an absolute minimum. However, it is best to find a venue with quality catering facilities with someone on hand to refill empty pots.
Finding the right venue can be a difficult task but with the right planning and an experienced team to help you, your event will run without a hitch. Contact our conference team at Carrington Business Park (www.carringtonbusinesspark.co.uk) on 0161 776 400 or email at email@example.com for more information.
Regardless of your business type or size at some point you will require conference facilities. In Manchester Carrington Business Park (www.carringtonbusinesspark.co.uk) is renowned for its professional conference and meeting rooms all fully equipped to ensure your event is a success.
Make a difference with stylish conference facilities
You could choose to hold a conference for a number of reasons. You may want to announce a new initiative or launch a new product to staff and customers or you may want to bring your sales team together for a training day or annual sales review. Another business may find that a conference suite is the perfect venue to hold a seminar to target new prospects. No matter what the end goal of your event, the overall impression created due to the venue and the facilities will leave a lasting impression on attendees. If you want people to remember the day for all the right reasons then choosing good conference facilities is crucial.
An event or conference is another way of expressing your brand or company values so you need to ensure the venue creates the right impression. Make sure every element is just right from the conference room decor, to the toilet facilities, refreshments and technical back up. If all these elements are well thought through and professional you’ll make the right impression. A good conference suite will have a team to provide back up so your delegates feel comfortable and the event runs without a hitch. A technical hiccup or limp sandwiches for lunch can leave your guests feeling less than satisfied.
Getting the details right
There are some key factors to consider when planning the day and choosing your venue:
Food and drink – When is your event taking place? Many conferences can start early with the need for breakfast and refreshments whereas others may run throughout the day. If you don’t feed and water your delegates they can become distracted and for full day events it’s wise to build in breaks with refreshments so people can recharge and network.
Layout – Different layouts are suitable for different events. At Carrington Business Park our team can help you decide on the perfect layout. For example a theatre set up will accommodate a larger conference whereas smaller briefings may find a U-shape set up encourages discussion and interaction.
Facilities – How will you be communicating with delegates? Is a projector required? Will you be using audiovisual display or linking to the web? No matter what you require Carrington Business Park (www.carringtonbusinesspark.co.uk) can provide the equipment and ensure someone is on hand at set up and save time.
If you are looking for conference facilities in Manchester then contact Carrington Business Park on 0161 776 4000 or firstname.lastname@example.org. With great access to transport links and stylish conference rooms guaranteed to impress your delegates, we’re the perfect choice.
Here at Carrington Business Park (www.carringtonbusinesspark.co.uk) we have many years of experience providing conference facilities in Manchester. Conferences can be a powerful platform for businesses of all shapes and sizes to engage with staff, suppliers, customers and prospects. You can significantly increase the effectiveness of the conference by setting the room effectively.
Out step-by-step guide will ensure your attendees get the most out of your conference and you achieve your goals.
Check the room before you start planning
Take time to walk around the chosen conference room to get an understanding of the space available to you. Look out for electrical points so you know the best place to position electrical equipment such as projectors and screens. Be careful to minimise the risk of wiring on the floor which could become a tripping hazard as people walk to their seats. At Carrington Business Park we’ll set up projectors for you ensuring wires are well hidden.
Also understand the capacity of the room. Is it big enough to seat your attendees comfortably? The size and layout of the room will also determine the set up of chairs and tables. Will everyone be able to see visual aids? Will people at the back be able to hear the speaker?
Consider the seating layout
If you are holding a large conference then a theatre-style layout may be more effective. However if you have 20 people or less a U-shape set up is more intimate and can be encourage attendees to engage better with the speaker. For smaller audiences a large conference table can be used but always make sure the person furthest away will be able to hear well.
Refreshments and Breaks
It’s important to always provide plenty of breaks and refreshments if you want to hold your audience’s attention for any given time. It can be a good idea to make water readily available on the tables – this can discourage people getting up while you are in mid-flow which can be distracting for you and others.
Always check out what the catering facilities are at your venue. At Carrington Business Park we can provide food and refreshments at intervals throughout the day. Whether you want tea and coffee or something more substantial, our catering team are on hand to make sure your audience feel welcomed.
At Carrington Business Park (www.carringtonbusinesspark.co.uk) we offer a wide range of conference facilities in Manchester. If you are unsure about the size of room required then speak to us and we’ll be happy to help on 0161 776 400 or email email@example.com.
If you haven’t organised a conference before it can be a very daunting prospect. Here at Carrington Business Park (www.carringtonbusinesspark.co.uk/conference-suite-manchester) we offer a range of high quality conference room facilities to support you when organising an event.
A badly planned conference can have serious repercussions for your organisation and can affect the brand negatively so it’s important to get the right expertise to ensure your conference is delivered to the best standards.
We know it can be difficult to know where to start so here are some guidelines on making your conference planning a success!
Make an Impact with Technology
If you are planning to have several speakers at your conference and there is little or no visual aids you can find your audience will begin to get bored. Don’t rely solely on the skills of your speaker to engage your delegates.
Use conferencing technology to help communicate and reinforce the message. Powerpoint presentations, video links and charts are just some of the ways you can illustrate your message. We can help you set up any technology and are always on hand to make sure things run smoothly.
Access to Accommodation
When planning the location of your conference rooms you need to be sure it’s within easy travelling distance for your delegates or clients. At Carrington Business Park we are located just outside Manchester city centre and within easy reach of motorway, rail and airport networks. There is ample hotel accommodation in the area if people are travelling long distances and plenty of free parking.
This will increase the success of your conference as people are more likely to attend if travel and accommodation is catered for. Use social media to share details of hotels and travel directions.
Professional Conference Room Facilities
Take time to ensure that your conference room facilities are up to standard. If your venue is well equipped things will run smoothly and you’ll have a greater chance of success. Think about Wi-Fi access, the facilities for catering and refreshments and whether you’ll need meeting rooms for break-out sessions.
Also consider the size of your event and how you would like the seating to be arranged. Ensure your venue can cater for your needs. At Carrington Business Park we have a range of conference rooms all fully equipped with Wi-Fi and the latest video-conferencing technology. Our team is on hand to help you set up and we have a great range of catering options.
If you are looking for a comprehensive range of conference room facilities the team at Carrington Business Park will be happy to help. Call us today on 0161 776 4000 or email firstname.lastname@example.org.
No matter what type of business you run there will be times when you will require conference room facilities. At Carrington Business Park (www.carringtonbusinesspark.co.uk) we offer professional meeting rooms and a conference suite that will hold up to 100 delegates.
Stand out from the crowd with your conferences
There are many reasons why a company may choose conference facilities. It could be to update your employees on the forthcoming year’s sales targets or to train staff and managers on a new product launch. Alternatively your business may use a conference as the format to encourage new business through a seminar or visitor event. Regardless of your goals, the look and management of any event will leave a lasting impression on the attendees and will have a huge influence on the success of the day.
In the same way you would double check every last detail of a marketing brochure to ensure it reflect the corporate identity of your business, when you hold a conference event you want to be sure that everything from the layout, to the decor, to the facilities and refreshments project a professional image. Your delegates feel welcomed and well-attended and feel comfortable that the event is well organised and thought out. The last thing you want is embarrassing technical issues with the projector or an unappetising buffet.
Making an impact
When deciding on the layout of your conference room we take into consideration your business needs. There are several areas you need to plan and here are some of our top tips:
Food and refreshments – consider whether your event will take place over breakfast or lunchtime. Hungry delegates can get restless so it makes sense to offer refreshments even for a relatively short event. At Carrington Business Park we have catering facilities on-site and can offer a range of options.
Layout – depending on the type of event there are a range of layout available to you. For large staff conferences a theatre layout may be appropriate whereas a smaller team briefing may benefit from a more intimate U-Shape layout.
Facilities – think about the type of facilities required for your event. Do you need an overhead projector or audiovisual display screens for example. Whatever your needs we can facilitate your event and ensure all equipment is set up and in working order.
Being just minutes from motorways and Manchester Airport, and with extensive free parking, conference rooms at Carrington Business Park are guaranteed to make a lasting impression on your clients and employees for all the right reasons. Contact us to book now on 0161 776 4000 or email@example.com.